Guide to Enrollment into a

Children’s Daycare Center

Childcare Administration Section, Children’s Future Department, Children’s Future

Bureau, Chiba City

Children’s Daycare Center

Address

_______________________________________________________________________________

Telephone number

Children’s Charter

 Children will be respected as human beings.

 Children will be esteemed as members of society.

 Children will be raised in good environment.

Child Welfare Law (Philosophy of the Child Welfare Law

・ All citizens must make efforts to ensure that children are born and

raised in good mental and physical health.

・ All children must be secured of their life and be protected.

Goals of Daycare Centers

・ Daycare centers are a type of child welfare facilities designated by the

Child Welfare Law, and aim to care for infants and children before

entering elementary school, who cannot receive proper care due to

problems of their mother like employment or illness, etc.

・ Children who enter daycare centers will be spending a most of their day

in the facility. Therefore, the basic concepts of childcare of daycare

centers will be to meet the needs of each individual child, while

nurturing and enriching “play” activities, which lie at the center of the

children’s lifestyles.

Polestar of Childcare of the City of Chiba:

To nurture “Children of the Sun”

The Object of Childcare of the City of Chiba:

Enriching their spirit and encouraging creativity,

Nurture sturdy children, who will cultivate the future.

Childcare Goals by Age

0 Year

In a relaxing environment, stabilize the child’s emotions, stimulate his/her senses,

and allow him/her to maintain a happy mood.

1. Through a stable relationship with adults, encourage the child to babble sounds,

which will lead to the development of language capability in future.

2. Gradually wean the child away from milk to baby food, based on his/her

individual needs.

3. Thoroughly prepare the child to begin walking.

1 Year

Through a stable relationship with the care provider, allow the child to have

freedom to explore the area around him/her, and encourage the development of

interest in new things.

1. Ensure that the child is able to walk.

2. Nurture curiosity and the desire to try things independently.

3. Through relationships with the care provider and other children, develop the

desire to use words to communicate.

2 Years

While understanding the child’s needs for self-assertion, help with personality

development and broaden his/her sphere of living.

1. Foster the desire to express or copy things that the child is interested in, or has

experienced, through words or actions.

2. Work on the ability to complete simple tasks.

3. Be able to enjoy exercises that use the whole body, or games that use the hands

and fingers, with the support of the care provider.

3 Years

Through interacting with friends and the close environment, nurture a rich living

experience, and develop social skills.

1. Be able to initiate play and living activities through own feelings of interest.

2. Gain knowledge about things necessary for everyday life with the help of the

caregiver.

3. Be able to feel joy in interacting and playing with friends.

4. Be able to express with words, what the child is feeling or thinking.

4 Years

Allow the child to have broader ties with friends, develop a sense of community, and

initiate activities on his/her own.

1. Have freedom in playing with different toys, and be able to actively exercise the

entire body.

2. Be self assertive, but at the same time be aware of friends’ feelings.

3. Through the expression of empathy by the care provider, allow the child to

nurture sensitivity, and recognize interest, wonder, and beauty in things around

him/her.

5 Years

Have the child deepen his/her friendship with peers, and nurture the desire to lead

a group to achieve a common goal.

1. Gain the ability to do general activities necessary to ensure health and safety.

2. Nurture an attitude necessary for social life, by learning how to forgive and

accept others.

3. Satisfy intellectual needs through a motivational lifestyle.

1. Regular Childcare Hours and Extended Childcare Hours

Regular childcare hours (Monday through Saturday) are from 7am to 6pm.

Completing the “Childcare Usage Hours Survey Sheet”, determine the usage time of

the daycare center, considering the working hours of the guardian and other

household circumstances.

A guardian, who cannot meet the regular pick up time due to employment

circumstances, etc., may apply for extended childcare. Extended childcare hour

(Monday through Friday) is from 6pm to 7pm (8pm in some daycare facilities).

Extended childcare can be applied for month by month.

2. Child Care Fees

Child care fees are determined by the amount of guardian’s income tax and the

amount of the municipal tax for the previous year. Lunch fees are included in the

childcare fees, and will not be collected separately. The fees must be paid using

following methods by the due date (the last day of every month).

(1) Automatic Account Transfer

Follow the proper procedures at a financial institution, who has branch offices

within Chiba City, or at a post office. Automatic Account Transfer Form is

available at the daycare center. Please ask the childcare worker in charge or the

Principal of the daycare facility. Going through the procedures once can save the

guardian the trouble of visiting a financial institution each month and also

prevents late payments. Always ensure that there is enough money left in the

account. Payments will be transferred on the last day of the month. If it is

Saturday, Sunday or, a National Holiday, it will be made on the next business

day. For the month of December, transfer will be made on January 4 of the next

year.

(2) Money transfer

Use the forms distributed at the daycare facility to transfer money by the end of

the month.

(3) Extended Daycare Fees (Per Month)

Under 3 Years

3 Years and above

Up to 7 pm

3,000 Yen

1,900 Yen

Up to 8 pm

6,000 Yen

3,800 Yen

3. Holidays

Sundays, National Holidays, New Year Holidays (Dec. 29 to Jan. 3).

4. Picking up and Dropping off Children

(1) Make sure that the guardian, or a designated individual drops off and picks up

the child every day. If someone else is being asked to drop off or pick up the

child, please make sure that the daycare center is notified in advance. Without

a prior notice, the daycare center will not allow anyone to pick up the child for

safety reasons. In principle, elementary and junior high school students may

not allowed for dropping off or picking up a child.

(2) Please notify a staff of the facility before dropping off or picking up children (to

record the pickup and drop off times and for other communications like health

conditions and, other notifications, etc.).

(3) Please pick up the child by the designated time. If that is not possible, contact

the daycare center in advance.

5. Absences

If the child is not attending daycare center due to illness or other reasons, contact

the daycare center before 9:00 am. If the child will be absent for an extended period

of time, please consult with the daycare center.

6. Withdrawal from Daycare

If the child will stop attending daycare, a withdrawal form must be filled out. Please

contact the daycare center as soon as possible.

7. Japan Sports Promotion Center, an independent administrative agency

Japan Sports Promotion Center is providing mutual aid money for disasters like

accidents within the daycare facility, accidents on the way for drop off or pick up,

and other disasters under the responsibility of the daycare center. Every

guardians are asked to apply, so that they can be covered by the mutual aid policy in

the event of an emergency. The contract is for one year, so it is necessary to reapply

every year.

Even though, the City of Chiba has an infant medical expense aid policy (200 yen

per incident), but, we ask the guardians to enroll in the Japan Sports Promotion

Center’s Mutual Aid Policy for accidents at daycare centers. The guardian will

temporarily have to cover for medical expenses in case of an accident, to compensate

for that, Japan Sports Promotion Center will pay the amount 10% higher than the

actual medical costs. (However, eligibility requires that the medical points for one

accident is over 500 points)

8. System to solve complaints.

We have prepared a system to appropriately respond to complaints by users and are

endeavoring to improve the daycare services. Three members, the staff to register

complaints, requests and comments, Principal of the facility, who is responsible to

solve complaints and an independent complaint counselor will respond to

complaints. Please feel free to communicate any opinions or requests.

9. Protection of Personal Information

Daycare centers take a special care in the usage of personal information.

Any documents submitted by guardians will not be used aside from their intended

use.

10. Emergencies

In order to ensure the safety of children, daycare staff members go through regular

evacuation training to prepare for disasters. However, if there is a fear for disaster s

(Cases like, a large scale disaster have occurred, warning for large earthquake is

issued, declaration for alert is issued, a large scale typhoon, etc. ), or if it is

apprehended that the daycare center will not be able to secure the safety of the

children, the guardians may be asked to care for their children at home. If a disaster

occurs while the children are at daycare center, the center will take responsibility

for the children until they are picked up by their guardians, but we ask for the

guardians to pick their children as soon as possible.

*Please notify the daycare center immediately if anything in the household changes.

(Address, phone number, guardian’s employment, guardian’s work hours, family

members, etc.)

11. Health and Hygiene

(1) Health exam by a doctor (twice a year)

Dental exam by a dentist (over 2 years old – once a year)

Urine test (over 4 years old – once a year),

Pinworm inspection (twice a year)

Body measurements (once a month)

(2) If the health of the child differs from normal, please notify a staff member upon

arrival at the daycare center.

The guardian will be notified if the child suffers a major change in health

during daycare.

(3) Please notify the daycare center if the child possesses any physical

idiosyncrasies or chronic diseases.

(4) If the child has been absent from daycare due to a contagious disease, please

submit a certificate from a doctor upon arrival (Certificate to Allow

Attendance).

Certificate to Allow Attendance

Name________________________

I certify that the child in question, who had been treated for the below illness since

Year_______ Month______ Day______ has recovered, and there is no danger of infecting

other children. The child may return to daycare starting on Year_______ Month______

Day________.

Circular mark

(○) on

applicable items

Condition

Standards for Periods of Absence

*To be determined by a doctor in

accordance with the standards

listed below

Influenza

Five days after the first signs of

fever and two days after the fever

subside.

Pertussis - Whooping Cough

Until the coughing stops.

Measles

Three days after the fever subsides.

Epidemic Parotidis - Mumps

Until the swelling of the parotid

gland is gone.

Rubella – German measles

Until the rashes disappear.

Chicken Pox (varicella)

Until all blisters are gone.

Pharyngoconjunctival Fever –

Pool fever

Two days after the symptoms

subside.

Enterohemorrhagic Escherichia

Coli Infection

Until a physician sees no risk of

transmission.

Epidemic Keratoconjunctivitis

Until a physician judges there are

no risks of transmission.

Acute Hemorrhagic

Conjunctivitis – Apollo 11

diseases

Until a physician judges there are

no risks of transmission.

Streptococcal Infection Group A

24 hours or more after taking

antibiotics, and until symptoms

such as fever and rashes subside.

Infectious Gastroenteritis

Until vomiting and diarrhea

symptoms have subsided, and

physical strength has returned.

Mycoplasma Infection

Until the fever and cough subside.

Infectious Erythema

Because it is not contagious during

breakouts, it is possible to attend

daycare if the child is in good

health.

Herpangina

If the child is in good health, it is

possible to attend daycare.

Hand, Foot, and Mouth Disease

If the child is in good health, it is

possible to attend daycare.

Roseola Infantum

Until fever has subsided and

physical strength returned.

Contagious Impetigo

If the area can be covered, the child

can attend daycare. If it cannot be

covered, wait until the scab falls off.

Other Contagious Diseases:

* Notes for the care provider:

Year_______ Month______ Day________

Name of the Medical Facility________________________

Name of the Physician_______________________ _

________________________________________________________________________________

This form is prepared in cooperation with the Chiba City Medical Association,

and the Childcare Administration Section, Children’s Future Development

Bereau of the City of Chiba

* (Note: Certificate to Allow attendance will be prepared with a fee)

(5) Medication

Dosage of a medicine will be made at the daycare center only if it is inevitable.

In such case, dosage will be made in accordance with a Medication Instruction

Form signed by a doctor and with a formal Request for Medication by the

guardian.

① form for Medication Instruction

 If a doctor judges that medication is necessary after the child is

examined for illness or injury, please inform the doctor that the child is

attending daycare center and inquire whether medication can be

limited to twice a day, i.e., in the morning and in the evening.

 If the child must take medication during daycare hours, please ask the

doctor to prepare the Medication Instruction Form

② Request for Medication

 If the child must receive medication during daycare hours, please fill out

the Request for Medication Form at the daycare center upon arrival, and

hand the Medication Instruction Form prepared by the doctor and the

dosage for a day to a staff member.

 If the period instructed by the Medication Instruction Form is beyond a

day, please fill out only the Request for Medication Form upon arrival

day by day and hand the dosage for the day.



________________________________________________________________________________

Caution: To the attending physician and guardians

No employees at the daycare center are professionally trained in administrating

medications. As the number of children requiring medications is increased, probability

of committing errors will also be increased. So, the mandatory situations like INTAL

for food allergies, we will appreciate your rescheduling the medication intervals and

timing so that the children can be treated at home.

(Association of Commissioned Physicians of the City of Chiba)

Instruction for Medication

The child below is currently undergoing treatment at this medical facility. We ask that

you give medication to the child during daycare hours on behalf of the guardian.

Name of Daycare Center________________________ Name of Child___________________

Name of Disease (or symptoms)_________________________________________

Medication to be taken (circle which applies)

Name of the drug

Type

Contents

Powders ( bags per time)

Liquid ( cc of syrup)

Tablet ( pills per time)

Other

Antibiotics, Cough medicine, Pain relief,

Antidiarrheal, Nasal mucus relief,

Antiallergic agent,

Medicine to be taken only once as required

Others

Times to give medication during daycare

Before meal After meal Others ( )

This medication instruction is to be applied from

From Month_________ Day___________ to Month___________ Day___________

<Notes>

Year_________ Month________ Day_________

Physician Name

Address

Phone Number

Signature

* This certificate is provided for a fee.

12. Food

(1) Children under 3 years old will receive 50% of nutrients required per day, while

children over 3 years old will receive 48% of their daily nutrients from the food

prepared at the daycare centers. Children under 3 years old will be given milk

during the morning hours for nutritional support. (A monthly menu will be

provided by the daycare center. Please refer to it, when you plan meals at

home)

(2) Lunch will be provided from Monday to Friday. However, baby food will be

provided on Saturdays as well.

(3) Children under 3 years old will be provided with a staple dish, side dishes, and

a snack.

Children over 3 years old will be provided with side dishes and a snack.

Please have the child bring rice or bread (no pastries, bean/jam buns, etc.) as

the staple dish. The amount should be 110g of rice (small bowl) or one slice of

loaf bread (cut into six).

(4) On Saturdays, please have the child bring a complete boxed lunch (except baby

food). If the child will be staying past 3pm, please have the child bring a snack

as well.

(5) Approximate Meal Times

0 Years Old

10:30

14:30

Baby food

Snack

* Milk will be given depending on the

nursing schedule of each child.

1-2 Year Olds

11:30

15:00

Lunch

Snack

3 Year Olds and

Older

12:00

15:00

Lunch

Snack

(6) Food Allergies

Please inform the staff of any food allergies of the child. As food will be

prepared in accordance with a doctor’s examination and guidance, we need a

Certificate of Treatment by a doctor, for which please refer to Page15

13. Required Documents

Document

Submit to:

Child Form

Daycare Center

Emergency Contact Form and

Daycare Use Times Survey

Daycare Center

Application form for Automatic

Transfers of Daycare Fees

Financial Institution – Banks or

Post offices

Sports Promotion Center

Disaster Mutual Aid Policy

Application and 131 Yen

Daycare Center

Application for Extended Care

(if necessary)

Daycare Center

Year__________ Month_________ Day____________

To the Attending Doctor:

Daycare Center

Director____ ________

Signature____ _______

About the Health of the Child

We are writing to consult with you about following symptoms we observed at our

daycare center regarding the child

Name of Child____________ Birth Date____________ Male/Female

We ask for your guidance.

---------------------------------------------------Cut Here---------------------------------------------------

Certificate of Treatment

____________ Daycare Center, Class_________ Name______________________

This certifies that the above child is currently in treatment/ has completed treatment

for ; (name of disease or injuries)

Remarks

Year________ Month_________ Date_____

Name of Physician___________________

Signature___________________